EACC Summer Sprint Weekend - 2024 - Internet Entry Form

2024 East Ayrshire Car Club Sprints Entry Form

c/o Russell Fair
6 Fairways, Stewarton, East Ayrshire, KA3 5DA


Telephone: 07909 997039

email:  russell@faircu.plus.com

Held under the General Regulations of Motorsports UK (incorporating the International Sporting Code of the FIA) and the Supplementary Regulations

Welcome to East Ayrshire Car Club 2024 Online Entry system. Please follow the steps below to enter the event.

  1. Complete all the fields in the form below.The fields with red backgrounds are mandatory.
  2. Once you have hit the "Enter the event" button at the end you will receive an automated response confirming we have received your entry form.
  3. Payment for entry to this event can be made in three ways:
    1. PayPal: After completing yur entry you will get a link to take you to Paypal's website, where you can pay for your entry. Note that we do not see your card details at all, this is all handled for us by Paypal.
    2. BACS transfer: If you have internet or telephone banking, you can arrange for the fees to be paid directly into our account. The details are:-
      Bank Bank of Scotland
      Sort Code 80-12-39
      Account No. 00301201
      Account Name East Ayrshire Car Club
      Reference Driver's full name.
    3. Cheque: You can send a cheque made payable to 'East Ayrshire Car Club' to the Entries Secretary at the address above.
  4. You must upload a copy of your clubcard and Motorsport UK licence.
  5. Within 24 hours of us receiving the payment for your entry you should receive an e-mail confirming your entry from the Entries Secretary.
  6. Notes: Without payment your entry will not be valid.
    Without uploding your clubcard & Motoprsport UK licence you have not completed the signing on process and can't start the event
  7. Signing on is virtual and carried out through this event entry system.
  8. If you don't receive a response within 3 days of the expected date, or if you have any other questions, please e-mail russell@faircu.plus.com
  9. All the fields with a red background must be filled in, or you will not be able to continue. Please put TBA in any red field which you do not know the details for.
Document Addressing
Driver
Driver's Parent or Guardian (under 18 only)
Car
Person to be contacted in case of serious accident to Driver
Fees - see above for how to pay
£
£
Marshal Details - if you know of a marshal who'd like to come and help, please give details here
Comments
Privacy and Permissions

We take your privacy seriously and will only use your personal information to administer your entry, including providing a public Entry List and sending you emails in connection with your entry. Some of your information will be passed on to the organisation providing results for the event.

We would also like to be allowed to contact you in the future to tell you about other events which we are running, including this event in future years. If you are not happy to allow us to do this, please say so here.

We would also like to be allowed to pass on your Name, Address, Post Code and email addresses to [INSERT VIDEO COMPANY HERE] and [INSERT PHOTO COMPANY HERE] so that they can contact you with a view to offering you videos and photos of you on the event. If you are happy to allow us to do this, please say so here.

Remember your entry is subject to receipt of the correct entry fee. An automated acknowledgement is NOT confirmation of entry. Rejected entries and entries held in abeyance will be informed by e-mail to the address(es) given above.

Declaration by Competitors

1) I have been given the opportunity to read the General Regulations of Motorsport UK and, if any, the Supplementary Regulations for this Event as well as Motorsport UK COVID-19 Guidance for Events and agree to be bound by them. I declare that I am physically and mentally fit to take part in the Event and I am competent to do so. I acknowledge that I understand the nature and type of competition and the potential risk inherent with motor sport and agree to accept that risk. I understand that motor sport can be dangerous and accidents causing death, injury, disability and property damage can and do happen. I understand that these risks may give rise to my suffering personal injury or other loss and I acknowledge and accept these risks.

1(a)) I am not, neither is any person connected with my entry nominated to attend the event currently experiencing any symptoms of COVID-19 and have not done so for 14 days. I have not knowingly been in contact with anyone showing symptoms within the last 14 days, except as a healthcare professional. If after submitting this form I, or any person connected with my entry knowingly come into contact (except as a healthcare professional) with someone with COVID-19 or if I, or any person connected with my entry start to exhibit any of the signs indicating that they may be infected I will immediately withdraw from the Event together with all persons connected with my entry, notify Motorsport UK and ensure that my close contacts also do not attend. Should I, or any person connected with my entry become ill at or start to exhibit COVID-19 symptoms at the Event I shall withdraw safely and notify the Secretary of the Meeting by telephone / SMS accordingly including identification of those others who I have come into contact with at the Event. In addition, I confirm that the symptomatic person will as soon as practicable contact the NHS for the purposes of test and trace. If I have knowingly contracted COVID-19 I declare that I have been symptom free for at least 14 days and am physically fit to compete with no new medical problems that may affect my ability to safely operate a motor vehicle in competition.

1(b)) I agree to abide by all Government and Motorsport UK requirements imposed in respect of COVID-19. I understand that Motorsport UK Guidance on COVID-19 in relation to Events has Regulatory status and to the extent applicable shall supersede the General Regulations by virtue of GR A.2.4. Breach of this obligation may lead to being disqualified from the Event (C.2.5).

2) To the best of my belief the driver(s) possess(es) the standard of competence necessary for an Event of the type to which this entry relates and that the vehicle entered is suitable and roadworthy for the event having regard to the course and the speeds which will be reached. The use of the vehicle hereby entered will be covered by insurance as required by the law which is valid for such part of this Event as shall take place on roads as defined by the law.

3) I understand that should I at the time of this Event be suffering from any disability whether permanent or temporary which is likely to affect prejudicially my normal control of the vehicle, as a driver, I may not take part unless I have a valid RTA licence that permits me to drive on the road and that the car I am competing in is adapted to suit my disability.

4) If I am the Parent/Guardian/Guarantor of the driver I have countersigned the competitor licence application and understand that I shall have the right to be present during any procedure being carried out under the event Supplementary Regulations and the General Regulations and that I have acquainted myself and the minor with them, agree to pay any appropriate charges and fees pursuant to those Regulations and agree to be bound by and submit myself without reserve to the consequences resulting from them (and any alteration thereof). Further, I agree to pay as liquidated damages any fines imposed upon me up to the maxima set out in Part 3, Appendix 1. Page 2 of 3 Note: Where the Parent/Guardian/Guarantor will not be present the Parent/Guardian/Guarantor must advise the organisers in advance, in writing, authorising their appointed representative to so act.

5) I hereby agree to abide by all applicable Motorsport UK Policies and Guidelines including but not exclusively Safeguarding and Anti Alcohol and Drugs policies and the National Sporting Code of Conduct.

6) I have read and shall respect the regulations for Control of Drugs and Alcohol as contained in the General Regulations C1.1.7,D35.1, G15.1.4, H38 and have also fully familiarised myself with the information on the web sites referred to (www.motorsportuk.org/, www.ukad.org.uk and www.wada-ama.org) in particular the UK AntiDoping Rules which have been adopted by Motorsport UK. Further, if I am counter-signing as the parent or Guardian of a minor then in addition to the deemed consent to the testing of that minor (UK Anti-Doping Rule 5.7.2) I hereby confirm that I give such consent for the minor concerned to be so tested.

7) I understand and agree that my personal data, and that of the persons connected to my entry are being processed solely for the purposes of running this Event and may be used for the purposes of COVID-19 infection tracing, and will be handled by the organisers in accordance with Motorsport UK data protection policy: www.motorsportuk.org/data-protection.

8) I confirm I will bring all required documentation, licences etc., to the Event as usual and I understand that spot checks will be made with regard to documentation and technical checks. Indemnity: In consideration of the acceptance of this entry I agree that neither any one of or any combination of Motorsport UK and its associated clubs, the organisers, the track owners or other occupiers, the promoters and their respective officers, servants, representatives and agents (the “Parties”) shall have any liability for loss or damage which may be sustained or incurred by me as a result of participation in the event including but not limited to damage to property, economic loss, consequential loss or financial loss howsoever caused. Nothing in this clause is intended to or shall be deemed to exclude or limit liability for death or personal injury. To the fullest extent permitted by law I agree to indemnify and hold harmless each of the Parties in respect of any loss or damage whatsoever and howsoever arising from my participation in this Event